Personalizing the access, filters, general view and order of the data in your reports and insightboards can be crucial when you aim at not just making it visual, but also consistent, comprehensive, relevant and targeted at the right teams, groups or individuals within your organization.
Reporting section which includes the Process & Performance reports is the essential feature that allows you to get a grip on your OKR process, which is based on the live data sourcing from your Gtmhub account.
Insightboards on the other hand are the main entry point for the data coming from your third party platforms.
Here is how customizing these can help you build smarter reporting and bring your data to the point:
It is worth pointing out that personalization through permission settings is important not only from the data security perspective and does not bear only a restrictive meaning when it comes to handling data within your organization. You can as well use this to the benefit of having better structured data, uncluttered and tailored for the right teams.
Example: Customizing a report
Lets assume you would like the Process report to be available only to a specific team in your organization. You would want the teammates focused only on their OKR process and thus not want them to be able to view other teams' statistics or be affected by them in any way. Lets say you would also like the respective team to be able to see data in the report that concerns only the current session.
In such case there is no need to grant the members of this team the "Data" role, simpler solution is to create an insightboard and personalize it:
- First, turn the Process report into an insightboard.
- Second, set the right filters and save.
Pick the Engineering team from the 'team' filter and current session from 'session'.
- Third, set the right permissions and save.
Lets set this insightboard to be accessible and visible only to the Engineering team.
Next, limit the actions they can exercise within the given insightboard.
Click on Save insightboard and you're all set.
we've just set the Process report to be accessible exclusively by the Engineering team and it's team members. In the report they will be able to see only the Engineering team statistics related to the current session without being able to change any of the settings or filters pre-set by the admin or data role.
This is how any member of the Engineering team would see the insightboard:
- the bottom of the insightboard box shows which teams have access to the respective insightboard.
- Inside the insightboard only limited insightboard shortcuts are available and filters are grayed out meaning they can't be modified:
Pro-tip: You can personalize any insightboard or report in a similar manner just use the subset of conditions that fits best with your own idea for customization!
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